The What, Where, and Why of Data Backup

11 Dec 2019, MOQdigital

Business Continuity Planning

Copy of MOQDIGITAL NOVEMBER (10)Data backup is a crucial part of corporate success in a digital age. But many business leaders are still asking ‘what’, ‘where’, and ‘why’ when it comes to saving their insights. To cut a long story short, data backups are critical when it comes to protecting business continuity.

Losing Data

In the past, if one device was stolen, then only the data on that device was lost. Companies would back device data up on hard drives and have paper copies. Now, in a digital age, if one device is lost or stolen, its contents could put an entire corporate infrastructure at risk. Emails, passwords, private channels, priority authorisations, and more are all stored on devices. Security has changed, and so too must backup processes. 

On top of this, companies need to consider what happens if devices are damaged in natural events. Accidents happen, and so do natural disasters. What if a building burns down, or is flooded? Critical business information could be irretrievably lost. 

There are also several other ways for companies to lose data: 

  • Crashing/glitches devices
  • Theft and break-ins
  • Accidental data deletion
  • Intentional data deletion
  • Hacking and Hijacking, such as with Malware
  • Ransomware

The type of data loss can vary significantly too. From contact lists to inventory, personal information, documents, insights, and more. All of it falls under compliance regulations for specific industries, and much of it is also part of the NDB and GDPR legislation that came into effect in 2018. 

Securing Data

Backup services create a regularity when it comes to data. With so many ways to lose data insights, business leaders should be looking to establishing a good backup system. This can be done in three simple steps: 

  • Data should be backed up regularly, more so for critical insights
  • Backups should exist on reliable devices, or in the Cloud
  • Backups that don’t exist in the Cloud should be kept in a different, off-site location

These necessary steps will help ensure that companies can get up and running no matter the circumstance. Businesses should also look at Backup-as-a-Service and Disaster Recovery-as-a-Service to see if they are a good option for their operation. They must also examine their security strategy, and ensure that backing up sensitive information and maintaining good Identity standards is a priority. 

Locating Data

There are several places that data can be stored and backed up, with the most commonplace being The Cloud. The use of online backup services also makes data backups easier and makes the Cloud a more viable, accessible option for companies of all sizes. 

Local data backups are also a good idea, especially for companies beginning their Cloud Journey. All the files that need to be archived can be kept in a different folder, on a different device, and in a different location. Users can utilise USB drives, external hard drives and LAN storage. 

Your Data

Don’t run the risk of losing the insights that could help you pursue success in a digital market. The best defence against disaster is prevention, and having a backup system is part of a successful business strategy in a modern age. 

Find out more about what solutions might suit your business in 2020 and beyond. Contact MOQdigital today